Archiving & Sharing

Why share your data?

How to share your data

  • Deposit in an appropriate data repository or archive (ie. Subject-based)
  • Deposit to UVa’s Institutional Repository (data associated with deposited publication)
  • Post online via a project or institutional web site
  • Submit data to a journal article

Where to share your data

Things to consider when Sharing and Archiving

File Formats for Long Term Access
The file format in which you keep your data is a primary factor in one’s ability to use your data in the future. Plan for both hardware and software obsolescence. See the section Organizing Files and File Formats for details on preferable long-term storage file formats.

Don’t Forget the Documentation
Document your research and data so others can interpret the data. It is important to begin to document your data at the very beginning of your research project and continue throughout the project.

U.Va. Data Retention Policy
University faculty and researchers have a responsibility to maintain research data and make that data available for preservation by the University both as a matter of research integrity, and because of the University‚Äôs ownership rights. Details on researcher’s responsibility is found in the Laboratory Notebook and Recordkeeping Policy.

Ownership and Privacy
Make sure that you have considered the implications of sharing data, in terms of copyright and IP ownership, and ethical requirements like privacy and confidentiality. U.Va. has tried to clarify the ownership rights and intellectual property rights of data generated by U.Va researchers in this memo: Data Rights and Responsibility.